Clear job descriptions are a foundation for various aspects of employment, from recruitment and performance evaluations to conflict resolution and legal compliance. Full, accurate and clear job descriptions can head off major problems before they start. But what does a “good” job description look like?
Job descriptions should clearly define roles and responsibilities
One of the most stressful moments for a new worker is their first few weeks in a new position. A job listing and interview may set some expectations, but the reality isn’t there until the first assignments reach a person’s desk. If the assignments and duties they perform do not match the job they pursued, this is a recipe for unrest and frustration. And that can lead to court.
On the other side of the equation, many employers want their people to simply do their jobs. Ambition and dedication are good traits in an employee, but too much initiative can distract a person from their core goals.
Legal and Compliance Considerations
Job descriptions provide a framework for assessing whether an employee is classified correctly under the Fair Labor Standards Act (FLSA) and other relevant legislation. In cases of discrimination or wrongful termination claims, a detailed job description can serve as evidence to support the employer’s decisions. It demonstrates that employment actions were based on legitimate business needs rather than discriminatory practices.
Key to a good description
We’ve gone over the whys of making a good job description, but what about the hows? What does clarity look like on the micro level? Here are a few points to consider:
- Job Title and Department: Clearly state the position and its place within the organizational structure.
- Summary of Role: Provide a concise overview of the job’s primary purpose and key responsibilities.
- Duties and Responsibilities: List specific tasks and responsibilities, prioritizing those that are essential to the role.
- Qualifications and Skills: Outline the necessary qualifications, skills, and experiences required for the position.
- Reporting Structure: Specify to whom the employee reports and any supervisory responsibilities they may have.
In conclusion, clear job descriptions are more than just a formality; they are a strategic tool that supports effective management and legal compliance.
Clarity is vital for success
Clear expectations attract the right candidates, and set realistic expectations for the work, this will mean less turnover, and a more cohesive workforce.
